Mastering Evernote – Sharing

Collaboration is everything these days, no App is an island!
We use Evernote for so many tasks, using it to store all our little bits of data, it is only natural we will want to share that content from time to time.
Evernote has some well integrated sharing features built in, you can choose to share individual notes, or entire notebooks.
Steve Dotto takes you on a quick tour of Evernotes sharing features. 

Check out Steve's weekly Podcast at www.dottotech.com Steve Dotto is one of Canada's most respected geeks. For over 15 years, as host and executive producer of Dotto Tech, a nationally syndicated TV show, Steve has entertained and educated millions of Canadians on all aspects of technology. Steve now hosts Dotto Tech as a weekly radio show and podcast. A very popular speaker, Steve is in demand addressing audiences on the changes technology is bringing to the workplace, and our society. Steve has one mission, to help us master our technology, at home, at school or at work, his message....we need to be in charge.

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Five ‘Evernote 5’ Improvements You Should Know

Evernote is a popular note-taking application that Mac, Windows, iOS, Android, and BlackBerry users have been enjoying for a while now. The recent spike in popularity over the past year sparked the product to create a new update to their already successful application. If you just updated or contemplating the thought of updating to Evernote 5, here are the seven features you should know about Evernote 5 for Mac before getting started.

The first improvement of Evernote 5 that you will notice is the new interface. Evernote was smart in doing a nice redone without making it seem like they gutted out the old design entirely. Veteran users, like myself, find it easy to navigate around. The main change is the added left column. In this column, you are presented with quick access to your recent notes, access notebooks, tags, and more.

When focusing a bit on the improved interface, we also noticed a new way in viewing notebooks. In this more expanded view, we have the ability to see a dedicated page of all of our notebooks we have with us. You can see the name, number of notes within that specific notebook, all in a notebook-like design.

Of course, you can right-click for more features like sharing and settings options, all of which are also available by hovering your arrow over the specific notebook.

Evernote allows you to attach location to your notes in the application. When coupled with the fact that you can create notes using your mobile device, it may be considered more important than ever to see where your notes were taken. This is made possible in Evernote 5 with Atlas. The mapping feature presents your location-attached notes all on one page, categorized by location name.

If you’ve spent more time in a particular location or want to have a closer look within that region, Evernote 5 allows you to view these notes on a map. When viewing in map mode, the bottom center area of the screen allows you to zoom in/out of the map. The bottom left button allows you to go directly to your current location.

The Atlas feature is quite handy for individuals who use Evernote for to-do lists, travel note-taking, or any other type of note-taking that may make use of location in any way.

Applications like Dropbox have pushed the movement for a more digital lifestyle in document and digital sharing. Evernote has always allowed for notebook collaboration, however, Evernote 5 was truly the update that pushed for more of a focus on collaboration in notes and notebooks. Just like with the previous version, Evernote 5 has an icon that denotes whether or not a notebook is currently shared or not.

When clicking the satellite button at the top left region of Evernote allows you to view updates that have occurred within each shared folder. With names and all, you’ll be able to see who added what to the folder, when, and more. See something in the folder that’s missing? Evernote’s activity feed allows you to view who took the item out and when. Plus, there’s no need to keep Evernote running to receive these updates. When not in use, Evernote 5 sends these alerts to Notification Center.

All of these features are dealing with Evernote notes. You can still share notes with Evernote, with the same features. This is perfect if you have a document or a single piece of text you need to share without the need of creating a new notebook.

I am easily distracted when doing just about anything. Evernote 5 has found a way to help prevent this with their new editing view. By just going into full screen, Evernote 5 allows you to reduce the distractions around you and focus on the notes at hand. Of course, aside from this, all of your other editing features have stayed the same. You can still add in photos and other multimedia, check-lists, charts, and text formatting.

Finally, let’s go a bit into Evernote’s search improvements. If you are an active user, you need a better way to dig into your notes and Evernote makes this easy with their new “TypeAhead” search feature. Instead of having to search and hope to get results for what you want to search, Evernote 5 allows you to type and get  note titles in your results right away.

If you frequently search something, for example, if you did what I did and scanned restaurant menus that you frequent, you may want to add “restaurant menus” search as a shortcut on the lefthand side of your Evernote 5. This makes it a lot easier to refer back to in no time. If you want a more in-depth search, you have the ability to add a search option (search just tags, titled etc).

In what ways has Evernote 5 made you more excited to use the application? In what was has it made you more productive? Let us know in the comments below!

Emmanuel Banks is an editorial director for the Mountain View based startup, Teens in Tech, where he covers news in the startup world and tips for teen entrepreneurs. When Emmanuel isn't writing, he enjoys traveling and trying out new gadgets.

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How to Download Evernote 5 Before its Official Release

Evernote released its lastest version last week. If you can’t wait to download Evernote 5 and get an early taste on it there are a few simple steps to upgrade to Evernote 5 before it’s official release. Here’s how.

Firstly, launch your Evernote on your Mac and then go to Preferences.

Simply check “Update to beta versions when available” box. Close the menu and Evernote will automatically ask you whether you want to update to Evernote 5 or not. If you don’t see the software update tab inside Preference, you are using Mac App Store version Evernote and you can’t update to the beta prior to the official public release at the moment.

No Software updates found in Preferences in Evernote Mac Store Version

If you are using Mac App Store version and you can’t wait until the official release of Evernote 5, here’s a little trick you can try to download it. First, you have to delete your Evernote Mac Appstore version. Then, go to Macupdate and download the “Older Version”.

Once you get the older version of Evernote, the software update button will appear again. Enjoy your Evernote 5 Beta version!

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The 12 Days of Giveaways: Day 10 – Evernote

Evernote T-Shirt Design

We only have a couple of more days left in our 12 Days of Giveaways where we have been giving away some of the best productivity apps, services, and products that the web has to offer. We are quickly approaching the end of our giveaway and today we have one of the best offerings to date from our friends at Evernote. But, we first need to congratulate the three winners of Patrick Rhone’s “Keeping it Straight” books.

First, aaron_z in the comments from yesterday’s giveaway talked about keeping college and life straight. He’s getting the ebook version of Keeping It Straight. Here’s an excerpt:

“Walking is like meditation for me. A morning walk will allow me to clear my head and focus on what I am going to do *today* and go to college with a smile on my face. :)”

Mario Kroll commented on Facebook about how he wants to clean the cruft out of his life. He’s getting the print version:

“I’m going to try and keep straight what is most important in my life, my work and my interpersonal relationships and focus on those, while passing on or reducing the many things that add very little value to those aspects or even take away from them.”

And then Erin Feldman commented on Facebook about responsibility. She’s taking home the signed copy of Keeping It Straight!

“… Another item is to stop apologizing when I shouldn’t. I need to learn to balance my own sense of responsibility with the realization that I’m not always to blame.”

Congratulations to our three winners! We hope you can gain some insight that helps you simplify your life and productivity in 2012.

I have been an on-again-off-again user of Evernote for years now and in the past few months I have added it back to my list of daily productivity tools (with some recommendation from Mr. Mike Vardy).

To be absolutely frank, Evernote is the best digital notetaking and information management application I have used to date. What makes Evernote so darn good is that I can use it on my Mac, my PC at work, my iPhone, or even my Android device. I can even use it with my Livescribe Pen. Talk about ubiquitous capture.

Evernote allows users to take notes (rich text too!), send and keep pictures, tag pretty much everything, create notebooks where you can combine notes, and much, much more. Also, Evernote has been picking up its game lately with the addition of the new Evernote Food (for tracking your food choices in Evernote) and Evernote Hello (for keeping track of all the faces of the pretty people you meet). These two apps show that Evernote is trying to place itself as the “one” app that you need to keep track of everything.

But, instead of me telling you about the awesomeness that is Evernote, we are going to be giving away some prizes that do that much better. Today we are giving away one lucky Lifehack reader

A 1 year subscription to Evernote PremiumA stylish Evernote t-shirt (Editor’s Note: If the winner is from outside the continental US, the shirt will not be part of the package due to shipping restrictions. Rather than limit the whole giveaway to this area because of this, we decided to make it global with this exception. Thanks for your understanding.)And the be-all-to-end-all getting started guide for Evernote, “Evernote Essentials” by the infamous Brett Kelly.

With this prize pack you will be set to use Evernote to become and stay more productive in 2012.

In order to enter to the giveaway, you need to leave a comment below or on our Facebook fan page that answers the following:

“How will you use Evernote in 2012 to stay more organized and become more productive?”

Leaving a comment on both our Facebook fan page and here at Lifehack.org will get you 2 entries, so but you need to give us two items that you like the most – no copying and pasting!

Employees of Stepcase and Evernote (including current independent contractors of both) are not eligible for this contest. The winning entry will be judged by the Stepcase Lifehack editing team and the winner will be notified on the platform in which their winning entry was placed (either on the Lifehack.org Facebook wall or by email through our commenting system here on the website). For those entering the contest with a comment on our site, in order to be considered eligible, you MUST leave a contact email when leaving a comment (it’s the only way we’ll know how to contact you). Entries must be submitted by 10 am Eastern the following weekday and winners will be chosen by 12 pm Eastern time on the same day. The winners will be announced the same day on Lifehack.org, and will be notified beforehand.

Good luck!

Chris is a developer, writer, tech enthusiast, and husband. He holds a degree in MIS and CMPSC from Penn State Behrend. Chris is also interested in personal productivity, creativity and how to use technology to get things done. Check out his writing at devburner.net or follow him on Twitter.

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