Don't Risk Having A Vacation Nightmare! Use These 7 Tips Seasoned Travelers Agree Upon.

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Do You Know How To Get The Most Out Of Your Next Vacation?

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TED goes on vacation

News TED Conferences

Time off is a beautiful thing. It’s also an essential — the thing we all need to breathe deeply, enjoy life, and come back to work refreshed. This was the point of Stefan Sagmeister’s talk, The Power of Time Off. Stefan Sagmeister: The power of time offIn it, he shares that every seven years, he takes a year-long sabbatical.

We in the TED office would never do that. But for the next two weeks, our offices will be closed as we do a little summer relaxing to rejuvenate and come back stronger than ever in the fall. But we won’t just leave you hanging. While we won’t be posting new talks over the next two weeks, we will be surfacing easy breezy summer talks — the kind of talks that just go with the sunshine and fresh air. And while the blog will be officially closed, we will be posting a few special things for you — and resurfacing some of our favorite posts of the past year.

We’ll be back with new talks and blog posts on Tuesday, September 3rd. Until then, we’ll leave you with these incredible images of our software engineer Alex Dean making a TED sandsculpture with his nephews at Ocean Shores, WA.

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The Practice of Work Mind & Vacation Mind, Simultaneously

Imagine being on vacation: you can laze around, sipping on margaritas, not worrying about what you have to do today, not worrying about the time, just being without all the anxiety.

Now imagine being busy at work: you are doing one task while worrying about others, worrying that you’re not doing the right task, thinking about all the other things on your schedule and task list, interrupted by others, filled with anxiety.

Vacation mind, work mind.

They are two different things, and yet, what if we could have the vacation mind while working? We’d have to toss out the lazing around and the margaritas, but the mindset could be the same. The result would be a saner way of living, where we aren’t “working for the weekend” or looking forward to the little vacation time we have, but instead are happier throughout the week.

How can this be done? It’s a few small mindset habits, which can be practiced and learned over time.

Work mind is often full of anxiety: anxiety for what we need to do, for deadlines, for irritating or angry co-workers/bosses, for all the information coming in, for whether we’re doing the right thing right now, for whether we’re missing out on something important.

Vacation mind lets that anxiety go, and is just present in the current moment. Time is less important, enjoying yourself is the priority.

So what does it look like when you apply vacation mind to work? You let go of the anxiety. You aren’t worried about getting it all done, or doing the right thing right now, or all the things you have to do later. You are immersed in enjoying whatever you’ve chosen to do right now.

Let’s say you decide to write something right now — you have a long list of things to do, but you decide this is the thing you want to work on at the moment. Could there be other things you should be doing instead? Of course — there always are. There’s no way to know the perfect thing to do — so just pick something, and do it.

You have other things to do, but instead of worrying about those things, you immerse yourself in the current task. You aren’t worried about getting it done quickly, but more focused on enjoying yourself as you do it.

Now and then you mentally step back, take a look at the bigger picture, and then return back to immersion in the task.

And you can do this when you talk with a co-worker or client. You can do this with an important email, or processing paperwork/small tasks, designing something, programming, creating art, helping a patient or student.

Pick something to do, immerse yourself, let go of worrying about other things, and just do. Enjoy yourself. Once in awhile, come up for air and look at the big picture.

You might have noticed the key elements in the description above — they’re the practices to be developed if you want to have vacation mind at work.

Note that you can’t just flip a switch and be good at these things today … they take practice, like any other skill. I can say that they’re worth practicing, even if you never master them, because they can transform your relationship with work.

Here are the practices — I recommend practicing a little each day:

Pick something, immerse yourself. On vacation, you might decide to go for a swim. So you do, and fully enjoy the feeling of the cool water on your skin, the exertion of the swim, the taste of the water in your mouth. You can do this at work too: pick something to do, forget about whether it’s the right thing to do at the moment (there’s no such thing), and just do it. Be fully in it. Enjoy the experience of doing it. Notice the feeling, the exertion, the taste.Let go of anxieties. This takes practice. It’s noticing when anxiety comes up, then noticing the source of the anxiety, which is some kind of outcome you hope will happen (looking good in front of others, being perfectly productive, not messing up, controlling a situation, etc.). Realize that this outcome is only a fantasy, and that other outcomes are OK too. Realize that holding on to this fantasy outcome is hurting you (causing anxiety). Be compassionate with yourself and let go of the unnecessary fantasy that’s hurting you.Step back and see the big picture. Immersing yourself is great, but it’s also useful to be able to un-immerse yourself, and take an assessment of what’s going on around you. This might mean what’s going on physically around you — people who are nearby, how you’re sitting (and whether you’re sitting too long), etc. But it could mean taking a look at your work situation, as it is right now (something that’s always changing) — is there an appointment you should get to, another task you should jump into instead, someone who needs your attention, some anxiety that’s come up? See the big picture, then go back into immersion.Be less worried about time. There are times when time matters — showing up on time for an appointment to be considerate of the other person/people you’re meeting, meeting a deadline, having to bill for the time you spend. But a lot of the time we worry about time for no real good reason. It’s not healthy. Immerse yourself in the task, step back to see the big picture, and immerse yourself again (in the same task or another). The time of day isn’t relevant to this process.

Is it possible to be on permanent vacation, so that you’re doing your work but also in the relaxed, enjoyable mindset that’s brought on by margaritas on the beach? I think so, but there’s only one way to find out. Practice.

If you’re interested in a little Zen mind in your work life, I’ve teamed up with San Francisco Zen Center to create the 2nd incarnation of the Zen of Work online course.

The course is taught by me and Zen priest Robert Thomas, with a number of other Zen teachers contributing lessons.

It will run for four weeks, starting May 5, 2013.

Learn more and register for the course now!

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The Absolute WORST Day to Take a Vacation (It’s Not When You Think!)

I need a vacation.

For the last couple of months, I’ve been working like crazy getting my book ready for publication, and laying all the groundwork to promote it. I coordinated with my 30 contributing authors to get their chapters polished and ready, I got the books designed, printed, and then shipped out to reviewers, and I’ve written dozens of guest posts to help spread the word.

Not to mention producing two video trailers, putting together a sweet launch offer, coordinating with reviewers… and doing everything I have to do as part of day-to-day client work.

All to say that I’m tired, and I could use a break.

And the book is done, launched last week – isn’t it time for me to be able to kick back and enjoy the fruits of my labor?

The prevailing wisdom states that our lives should follow a pattern that looks more or less like the one depicted to the right;

We choose a new goal – something that is important to us, that we’re willing to put time and energy into achieving.We work towards that goal. A lot. There are setbacks along the way, but we keep on trucking.We evaluate our success. As long as we haven’t achieved that goal, we buckle down and get back to work.Finally, we achieve the goal. Success! Victory! Now it’s time to reward ourselves with a vacation.

And of course, when we get back from vacation, it’s time to set a new goal, and start the whole cycle over again.

This is the prevailing wisdom, and according to the prevailing wisdom, I should be packing my bags right about now; after all, the book is published, the guest posts are written, the marketing is all done – in other words, the work has been completed, and the goal has been achieved.

Except that the prevailing wisdom is wrong, wrong, wrong. To understand why it’s wrong, we have to understand where it came from…

The prevailing wisdom comes from the corporate reality, and in that setting, the prevailing wisdom makes sense.

The job of managers in a corporate environment is to make sure that other people do theirs. To do that effectively, they have to do two things (in addition to giving clear instructions and allocating the actual work, of course):

Manage employees’ motivation. If employees aren’t motivated to get the job done, then they probably won’t. It’s the manager’s job to keep employees motivated to keep on working.Manage employees’ energy level. If employees are tired or burned out, then they won’t get much work done, either. It’s the manager’s job to manage workloads, and make sure that doesn’t happen.

Putting a vacation at the end of a project helps to achieve both of these objectives; it rewards employees for their hard work, which helps to keep them motivated, and it gives them an opportunity to recharge, so that they’re ready for more hard work when they get back.

But that logic doesn’t work if you’re running your own business, and in charge of your own income.

For one, you shouldn’t need a vacation to reward you for your hard work; the results of your hard work should be all the reward that you need. That’s the beauty of doing your own thing – at least part of the reason why you do it is that you love it, and find the work itself to be motivating.

(This intrinsic motivation is also why I believe that entrepreneurs are capable of doing so much more actual work than corporate employees; if you want to learn more about that, check out Dan Pink’s RSA Animate video about his book Drive.)

But even more importantly, because it doesn’t factor in two very important things: momentum, and the landscape of opportunity…

Momentum is a funny thing. You can’t touch it, or see it, but you can definitely feel it, and it can do wonderful things for your business. It is also the first big reason why you shouldn’t take a vacation after a big win.

Here are three basic rules for understanding momentum:

Wins create momentum.Action after a win multiplies momentum.Inaction dissipates momentum.

Simple enough, and pretty intuitive, right?

The upshot of these rules, though, is that after your big win, you should be doing everything that you can to ride and multiply the momentum, rather than taking a break and letting it dissipate.

There’s an even better reason to work after a big win, though: wins change everything.

Goals, by definition, are about changing something – if everything stayed exactly the same, then you wouldn’t have to work to achieve it. We have a lot of different kind of goals, but they all boil down to making us healthier, or happier, or better off. In other words, they’re about making our worlds a little bit better.

Better is good, but better is also different. It’s hard to change just one thing and leave everything else the same. Changing one thing changes everything. And when everything changes, new opportunities open up.

Now let me ask you, as an entrepreneur – when new opportunities are opening up, is it time to take a vacation, or is it time to seize those opportunities? Any entrepreneur worth his salt would say that it’s the latter – that’s just a part of the mindset that allows entrepreneurs to do what they do…

You know how when you start thinking about something, suddenly you start seeing it everywhere, as though you were “magnetically drawing it into your life”?

Some people call it “the secret” or the “law of attraction”, but I call it the “red Honda effect”. Thinking about something doesn’t magically draw it towards you, but it does focus your attention, so that you start noticing it around you (just like when you’re thinking about buying a red Honda, you start seeing them everywhere).

The same effect is at play when it comes to looking for opportunity. Just developing the mindset that opportunity is there, just waiting for you to find and seize it, will expand your frame of reference and allow you to see more possibilities.

(Want to read more about this? Check out Mindset by Carol Dweck, or Positivity by Barbara Fredrickson.)

Long story short? When things are going well, there’s always the opportunity to make them even better! :D Now, just to be clear, I’m not advocating the stereotype of the workaholic entrepreneur who never takes a break or vacation.

Entrepreneurs don’t need vacations to stay motivated, but we do need to manage our energy level, and vacations are a big part of that; it’s important for us to take breaks, breath some fresh air, and get some perspective on what we’re doing. In other words, even though we don’t need vacations as rewards, they’re great for resting and recharging – just so long as we don’t take one at a time that will take away our momentum, or kill an opportunity.

For an entrepreneur (or anyone who is in charge of their own income), vacations don’t come when projects are complete. On the contrary – they should come when the projects are still in progress, but you’re tired, and need to recharge to carry the ball the rest of the way:

Make sure not to skip the celebration box, because it’s important!

As the diagram indicates, our projects aren’t as nice and neat as the projects of a corporate employee, with a start, middle, end, and vacation before the next one. Our projects are messy, and blend into each other in a continuum of work and the pursuit of opportunity.

That’s great, and we wouldn’t have it any other way, but it’s also important to pause and celebrate the wins.

After the launch, my wife and I went out to a nice restaurant, and raised our glasses to toast my book finally being done and launched to the world.

But then the next day, I got back to work… ;)

What about you? Do you believe in a vacation after a big win, or do you agree that this is the time to look for new opportunities, and build on your momentum?

(Photo credit: Beach chair and umbrella from Shutterstock

Danny Iny (@DannyIny), a.k.a. the “Freddy Krueger of Blogging”, teaches marketing that works at Firepole Marketing. Together with Guy Kawasaki, Brian Clark and Mitch Joel, he wrote the book on building engaged audiences from scratch (available on Amazon, or as a free download).

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